Wednesday, October 22, 2008

E-resources and Serials Access Update

E-resources and Serials Access Update

The ERSA team in the Cataloging and Metadata Services Department assists with the management of the Libraries electronic resources. The tools we use to manage these resources include the knowledgebase we have set up in SerialsSolutions (SS) and the Libraries’ integrated library system (ILS) which includes an ERMS (Electronic Resource Management System). The Libraries initiated the use of SS in order to develop a knowledgebase of our e-journal holdings so we could provide our patrons with better access to our e-journals (E-journal Finder, A-Z list). This knowledgebase is a list of databases we have access to together with the titles/holdings for each database. We also use SS MARC records for our e-journals and all of the journal titles available to us through the many databases we have purchased are represented in Chinook. Information is transferred from the knowledgebase to our ERMS via the coverage and catalog update process. This process populates the links and holdings information you see in the e-journal records in Chinook. It also informs our link resolver, WebBridge (Find it at CU). We are now also doing this coverage load process for other resources including e-book and map packages. The coverage load process associates the individual titles within a package to the resource record for that package. It also displays the linking URL from a holdings record rather than from the bibliographic records’ 856 fields (the 856s in these records have been moved to 956s in order to prevent a display of duplicate links to the public).

Successful management of e-journals, e-books, and other online resources depends upon effective communication between CMS, Collection Development, Acquisitions and our colleagues in Public Services. Please let us know of any suggestions or concerns you may have.

The ERSA Team

Wednesday, May 7, 2008

Early English Books Online-Text Creation Partnership (EEBO-TCP) Records Added to Chinook

This week, CMS loaded 11,462 EEBO-TCP records into Chinook. The collection is described on the EEBO-TCP homepage as:

“The University of Michigan, the University of Oxford, the Council on Library and Information Resources (CLIR), and ProQuest Information and Learning are engaged in an exceptional partnership to create structured SGML/XML text editions for a significant portion of the Short Title Catalog of Early English books published between 1473 and 1700. ProQuest has already created digital images for nearly 125,000 works, distributed under the title Early English Books Online. The Universities of Michigan and Oxford, with the support of the international library community, are creating accurately keyboarded and tagged editions of a significant portion of this culturally significant corpus. The Early English Books Online Text Creation Partnership has proposed to create 25,000 searchable and readable editions that link immediately to the corresponding ProQuest image files. In combination, the text and image editions of these works provide a powerful research and instructional tool of unquestioned enduring value.”

A special thanks to Candy in the Serials Cataloging Team for linking all of the bib records to the EEBO-TCP resource record. Please feel free to contact Chris Cronin with questions about the records.

Monday, March 3, 2008

New Serials Holdings Statements

Over the last few months Serials Cataloging has updated over 55,000 holdings statements to bring them into compliance with current standards (MARC 21 Format for Holdings Data, MFHD). As a result you may have noticed some differences in the way holdings display in Chinook.

For example:
1-2,5- 1998-

now displays as:
v.1 (1998)- v.2 (1999),
v.5 (2002)-

In Millennium this displays as:
y 853 3 3 |81|av.|i(year)
h 863 3 0 |81.1|a1-2|i1998-1999|wg
h 863 3 0 |81.2|a5-|i2002-

Bringing our standards into compliance with current standards will allow us to more easily share data with OCLC, RAPID (an interlibrary loan system), and our link resolver (WebBridge). It will also promote a consistent display of holdings, allow us to take advantage of future developments in periodicals check-in, and ease migration to a new system should we need to do so. Staff in Serials Cataloging, Serials Acquisitions, and Government Publications are working to convert the remaining old-style holdings. This work will be ongoing for some time.

Those of you who work in Millennium will notice that the holdings are entered in paired 853 and 863 fields. The 853 contains the captions and pattern for basic volumes. The enumeration and chronology for basic volumes are found in the 863. Holdings entered in this way will look a little strange to those viewing them in the staff mode. Please consult the public display in Chinook should you have questions about what you are viewing and do not alter any of the information in 8XX fields unless you have been trained to do so. Please feel free to contact
Paul Moeller should you have concerns or questions.