E-book Batch Loading Update

E-book batch loading has continued at a fair clip in Cataloging & Metadata Services. New collections added in the last year include: MIT CogNet & Synthesis Digital Library (science & engineering); U.S. Congressional Serials Set (government publications); Springer e-books (multi-disciplinary); Sage eReference, e-Duke Books Scholarly Collection, and several collections from Adam Matthew and Alexander Street Press (humanities & social sciences). In numerical terms, just the new collections named above totaled over 341,000 records, not counting regular additions to ongoing collections. Additional collections are also on the way, notably in Government Publications.

Questions about e-book batch loading should be directed to Michael Dulock.

MacLaren Digital Collection Available in Luna

The C&MS Digital Resources Cataloging Team and the CU-B Special Collections Department are pleased to announce that the Thomas MacLaren Collection of Architectural Drawings is available to the public in digital form through the CU Digital Library. The collection consists of 328 pencil sketches, ink sketches and watercolors of buildings and architectural features created during MacLaren’s travels in England, Scotland, Italy, Switzerland and elsewhere in the 1880s, as well as student exercises, landscapes, and other drawings. MacLaren moved to Colorado in the 1892-93 to mitigate the effects of his tuberculosis, settling in Colorado Springs where he lived until his death in 1928.

Making this unique collection available online required a tremendous team effort. Cataloging the collection was especially challenging, due to the condition and format of the existing metadata, where it existed. The work was intricate, detailed, and sometimes difficult. The Digital Resources Cataloging Team would like to recognize the catalogers who worked so hard to document this collection: Josie Fania, Christina Howard, Zoya Nazari, Jina Wakimoto and Jane Zumwalt. Special thanks are also due to Holley Long for her tireless work with the Luna interface, and Kris McCusker for answering innumerable questions about individual items in the collection.

Please direct questions about the metadata portion of this digitization project to Michael Dulock.

Ongoing Authority Control Processing

Authority control is an essential activity in providing intellectual access to resources and thus distinguishing the library catalog from internet search engines. Catalogers have always provided the authorized headings and cross-references to materials we handle in-house and will continue to do so. As the number of electronic resources has multiplied, however, the Libraries are increasingly batch loading hundreds of thousands of records of varying quality from external sources into Chinook. We do not have the capacity to provide authority control to these records in-house, and it would not be a sustainable practice. Yet, we would not be providing good client-centered service if we ignored them. Therefore, a decision was made to outsource this process so that we may provide authority control for the entirety of the Chinook database.

The Cataloging and Metadata Services Department staff, with the help of the Systems staff, exported a copy of our Chinook database--almost 2.8 million bibliographic records--to Backstage Library Works. Over the winter break, we reloaded all the bibliographic records and the associated authority records. Now the bibliographic records in Chinook have names and subjects in accordance with the National Authority File at the Library of Congress. Chinook now has over 818,000 authority records that provide cross-references--151,000 more than before.

To maintain consistent access in Chinook, we will continue the same process for new cataloging on a monthly basis. For questions and comments, please contact Jina Wakimoto.

E-resources and Serials Access Update

E-resources and Serials Access Update

The ERSA team in the Cataloging and Metadata Services Department assists with the management of the Libraries electronic resources. The tools we use to manage these resources include the knowledgebase we have set up in SerialsSolutions (SS) and the Libraries’ integrated library system (ILS) which includes an ERMS (Electronic Resource Management System). The Libraries initiated the use of SS in order to develop a knowledgebase of our e-journal holdings so we could provide our patrons with better access to our e-journals (E-journal Finder, A-Z list). This knowledgebase is a list of databases we have access to together with the titles/holdings for each database. We also use SS MARC records for our e-journals and all of the journal titles available to us through the many databases we have purchased are represented in Chinook. Information is transferred from the knowledgebase to our ERMS via the coverage and catalog update process. This process populates the links and holdings information you see in the e-journal records in Chinook. It also informs our link resolver, WebBridge (Find it at CU). We are now also doing this coverage load process for other resources including e-book and map packages. The coverage load process associates the individual titles within a package to the resource record for that package. It also displays the linking URL from a holdings record rather than from the bibliographic records’ 856 fields (the 856s in these records have been moved to 956s in order to prevent a display of duplicate links to the public).

Successful management of e-journals, e-books, and other online resources depends upon effective communication between CMS, Collection Development, Acquisitions and our colleagues in Public Services. Please let us know of any suggestions or concerns you may have.

The ERSA Team

Early English Books Online-Text Creation Partnership (EEBO-TCP) Records Added to Chinook

This week, CMS loaded 11,462 EEBO-TCP records into Chinook. The collection is described on the EEBO-TCP homepage as:

“The University of Michigan, the University of Oxford, the Council on Library and Information Resources (CLIR), and ProQuest Information and Learning are engaged in an exceptional partnership to create structured SGML/XML text editions for a significant portion of the Short Title Catalog of Early English books published between 1473 and 1700. ProQuest has already created digital images for nearly 125,000 works, distributed under the title Early English Books Online. The Universities of Michigan and Oxford, with the support of the international library community, are creating accurately keyboarded and tagged editions of a significant portion of this culturally significant corpus. The Early English Books Online Text Creation Partnership has proposed to create 25,000 searchable and readable editions that link immediately to the corresponding ProQuest image files. In combination, the text and image editions of these works provide a powerful research and instructional tool of unquestioned enduring value.”

A special thanks to Candy in the Serials Cataloging Team for linking all of the bib records to the EEBO-TCP resource record. Please feel free to contact Chris Cronin with questions about the records.

New Serials Holdings Statements

Over the last few months Serials Cataloging has updated over 55,000 holdings statements to bring them into compliance with current standards (MARC 21 Format for Holdings Data, MFHD). As a result you may have noticed some differences in the way holdings display in Chinook.

For example:
1-2,5- 1998-

now displays as:
v.1 (1998)- v.2 (1999),
v.5 (2002)-

In Millennium this displays as:
y 853 3 3 |81|av.|i(year)
h 863 3 0 |81.1|a1-2|i1998-1999|wg
h 863 3 0 |81.2|a5-|i2002-

Bringing our standards into compliance with current standards will allow us to more easily share data with OCLC, RAPID (an interlibrary loan system), and our link resolver (WebBridge). It will also promote a consistent display of holdings, allow us to take advantage of future developments in periodicals check-in, and ease migration to a new system should we need to do so. Staff in Serials Cataloging, Serials Acquisitions, and Government Publications are working to convert the remaining old-style holdings. This work will be ongoing for some time.

Those of you who work in Millennium will notice that the holdings are entered in paired 853 and 863 fields. The 853 contains the captions and pattern for basic volumes. The enumeration and chronology for basic volumes are found in the 863. Holdings entered in this way will look a little strange to those viewing them in the staff mode. Please consult the public display in Chinook should you have questions about what you are viewing and do not alter any of the information in 8XX fields unless you have been trained to do so. Please feel free to contact Paul Moeller should you have concerns or questions.

New Tables of Contents

You will now notice that many Chinook records have embedded Table of Contents, containing chapter/article titles and author names, if any. The author names are hyperlinked so that you can navigate from the article author to other works that author may have written. You can also search the chapter titles and chapter authors when known. This may be particularly helpful when you have the citations for chapter titles and authors from a citation database.

Here are a few examples:

• Handbook of instructional communication : rhetorical and relational perspectives
• Post-Impressionism to World War II
• Cultural diversity and education : foundations, curriculum, and teaching (only the 2006 imprint)
• Research methods : a qualitative reader

Monographs with 2006 imprints have been retrospectively enriched. This test case showed that 15,797 out of 25,248 records (63%) have enriched ToC available. Collection Development set aside funds to provide ongoing ToC enrichment. Acquisitions and C&MS are working out a process for 2007 imprints and new acquisitions. This is made possible through a highly collaborative effort between Acquisitions, C&MS, Collection Development, Reference and Systems departments, in particular John Culshaw and Meredith Callahan.

If you have any questions or feedback about this new feature, please contact Jina Wakimoto.